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Bipartisan Infrastructure Law (BIL): State Electronic Data Collection (SEDC) Grant - FY 2024

Agency: U.S. Department of Transportation
CFDA: 20.614
Federal FON: 693JJ924R000025
Office: National Highway Traffic Safety Administration (NHTSA)
Multipart Grant: No
Next Due: 05/15/2024 (Application)
Solicitation Date: 01/31/2024
   
Match Required: Yes
Match Type: Cash/In-Kind
Actual Funds: Unspecified
Range: $350,000,000 (Max)
Summary:

The purpose of this program is to modernize state crash data collection systems to enable electronic data collection, intrastate data sharing, and electronic data transfers to the funding agency. Applicants must submit a plan to implement full electronic data transfer to the funding agency by the end of the project period. Awards made through this program may only be used for the costs of:

  • Equipment to upgrade a statewide crash data repository
  • Adoption of electronic crash reporting by law enforcement agencies
  • Increasing alignment of state crash data with the latest Model Minimum Uniform Crash Criteria (MMUCC)

Awards are expected to increase the accuracy, timeliness, and accessibility of data, including data relating to fatalities involving vulnerable road users. Plans submitted by applicants must address the following requirements:

  • Recipients will implement full electronic data transfer to the funding agency within five years of awards, including at least one transfer per week
  • Recipients will submit data to the funding agency for a period of no less than five years after implementation
  • Recipients will increase alignment with MMUCC Sixth Edition to enable full electronic data transfer to the funding agency

Refer to pages 16-19 of the NOFA file for details regarding these plan requirements.

While the purpose of the program is to support electronic collection and transmission of state crash data, an acceptable state program will include the electronic transfer of all the crash data from a state's statewide crash data repository, regardless of whether the crashes are electronically reported to the statewide crash data repository. Recipients may also choose to transmit non-police-reported crashes to the funding agency, if those records are included in the statewide crash data repository, but they must identify which records are police-reported and which are not. The funding agency expects that award recipients will run their crash data through a quality control process to confirm accuracy.

The funding agency may prioritize projects that address the following administration priorities:

  • Safety: how the applicant's approach will provide positive safety benefits for all roadway users and how the applicant's approach will not result in negative safety impacts for all roadway users
  • Equity: how the applicant plans to address racial equity and barriers to opportunity
  • Civil rights: how the applicant has a plan for compliance with civil rights obligations and non-discrimination laws, including Title VI of the Civil Rights Act of 1964 and implementing regulations, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, and accompanying regulations

Within 30 days of awards, recipients must meet with the funding agency via video conference to introduce its project team, present work plan, and review milestones and deliverables. Award recipients must be prepared to provide a 30-40 minute presentation describing the work plan.

A webinar is expected to be scheduled for this program. Refer to the Application section for details.

Last Updated: March 22, 2024

Eligibility Notes:

Eligible applicants are states.

For the purposes of this program, the term state includes the 50 U.S. states; the District of Columbia; the territories of American Samoa, Guam, the Northern Mariana Islands, the Commonwealth of Puerto Rico, and the U.S. Virgin Islands; and the Secretary of the Interior acting on behalf of an Indian tribe.

The funding agency encourages states that currently participate in the funding agency's Electronic Data Transfer (EDT) program to apply, in order to further improve timely data collection and standardization.

Each state may submit only one application, and receive only one award. The funding agency expects each state to only receive one award through this program. If there are multiple entities within a state that are major stakeholders or responsible for the statewide crash data repository, the state must coordinate and appoint one point of contact for the grant application, who will then submit a single application.

Eligible Applicants:
State Government
Application Notes:

Applications must be received by May 1, 2024.

The due date for the application has been extended to May 15, 2024. Additional information is included in the DueDateExt file.

Applications must be emailed to the address provided in the Contact section.

Applications must include:

  • SF 424
  • SF 424A
  • SF 424B
  • SF LLL
  • Supplemental technical application:
    • Key information
    • Narrative/work plan (25 pages max, excluding appendices)
    • Executed certification
    • Additional supporting documents (if applicable)
  • Budget execution plan, including:
    • Commitment letters or evidence of allocated cost share (if applicable)
    • Additional supporting documents (if applicable)

Refer to pages 23-28 of the NOFA file for additional details regarding application contents. Supporting documents must be formatted on pages with one-inch margins, using 12-point Times New Roman font. Documents must be submitted in Microsoft Office or .pdf format. Zipped files may not be submitted.

The following are required in order to submit an application:

  • Unique Entity Identifier (UEI) number
  • SAM (System for Award Management) registration

Applicants may obtain a UEI number and verify or renew SAM registration status at www.ecivis.com/sam.

A recording of a webinar held for this program is available online at usdot.zoomgov.com.

Applications will be evaluated using the following criteria:

  • Technical evaluation:
    • Technical approach
    • Project management
    • Alignment with the Model Minimum Uniform Crash Criteria (MMUCC)
    • Data quality
    • Crash data system coordination
  • Cost evaluation

Refer to pages 31-36 of the NOFA file for additional details regarding the program's evaluation criteria.

Refer to the NOFA file for additional application information.

Match Required: Yes
Match Type: Cash/In-Kind
Actual Funds: Unspecified
Range: $350,000,000 (Max)
Match Notes:

Applicants must provide at least 20 percent of project costs via nonfederal cash and/or in-kind contributions.

The funding agency will waive matching requirements under $200,000 for applicants from insular areas, defined as American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands. For matching requirements that exceed $200,000, the funding agency may waive matching requirements.

Preference may be given to applicants proposing matching contributions in excess of the minimum required amount.

Funding Notes:

A total of up to $350 million is available to support awards through this program.

Funding will be provided on a reimbursement basis.

Awards are expected to be issued in December 2024.

All project activities must be completed within 60 months of the effective award data, including the first full transfer of electronic data to the funding agency. Refer to pages 14-15 of the NOFA file for additional information regarding required milestone and deliverable dates and timelines.

Award recipients will not be allowed any fee or profit.

Funds may not be used for:

  • Lobbying activities
  • Pre-award costs
  • Purchasing steel, iron, and manufactured products produced outside the United States, unless a waiver is obtained
  • Entering into subawards or contracts with entities that use covered technology
  • Unauthorized supplies or services, or any type of unauthorized changes to projects
Contacts:

Christopher Clarke
Contract Specialist
NHTSAOAM@dot.gov

Agency Address
U.S. Department of Transportation (DOT)
National Highway Traffic Safety Administration (NHTSA)
1200 New Jersey Avenue, SE, West Building
Washington, D.C. 20590

Contact Notes:

Questions should be directed to Christopher Clarke by March 1, 2024.

Applications must be emailed to the address provided.

The agency address provided is for reference purposes only.

Files:
NOFA File: US17227_NOFA_FY2024.pdf (481.7 Kb)
Other Pre-Award File: US17227_MMUCC_FY2024.xlsx (70.5 Kb)
Other Pre-Award File: US17227_WebinarPresentation_FY2024.pdf (2.5 Mb)
Other Pre-Award File: US17227_Q&A_FY2024.pdf (325.2 Kb)
Other Pre-Award File: US17227_DueDateExt_FY2024.pdf (348.7 Kb)
Federal Forms:
SF 424 (144.4 Kb)
SF 424B (64.2 Kb)
SF 424A (131.6 Kb)
SF LLL (98.7 Kb)
File Notes:

The NOFA file contains the revised full solicitation for this program, including required forms for submission. The MMUCC file contains the Model Minimum Uniform Crash Criteria (MMUCC) guideline. The WebinarPresentation file contains slides from a webinar held for this program. The Q&A file contains a list of questions and answers regarding this program. The DueDateExt file contains the updated due date for the application. The required federal forms are attached.

March 22, 2024
An announcement concerning the changing of the due date for the application has been released and attached as the DueDateExt file. In addition, a list of questions and answers regarding this program has been released and attached as the Q&A file. The Application section has been updated accordingly.

February 22, 2024
A revised full solicitation for this program has been released and attached as the NOFA file. In addition, a recording of the webinar for this program has been released, and a link to the presentation is available in the Application section. Slides from the webinar have been released and attached as the WebinarPresentation file. Information regarding the Model Minimum Uniform Crash Criteria (MMUCC) guideline has also been released and attached as the MMUCC file. All relevant sections have been updated accordingly.

Grant Keywords
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Grant Categories
Information Technology/Telecommunications
Law Enforcement
Transportation