Application Notes:

Mandatory proposals must be submitted by 5:00 p.m. PT on July 3, 2025.

Proposals must be submitted online at www.ecivis.com/grants.gov. Paper submissions will not be accepted.

Proposals must include:

• SF 424
• Summary of proposer and eligibility (2 pages max)
• Summary of project enhancement (2 pages max)
• Summary of community installation need (3 pages max)
• Letter of support from the installation commander
• Summary of construction readiness (14 pages max)
• Attachments

Proposals are limited to 21 pages and must be formatted on single-sided, single-spaced pages with one-inch margins and must use 11-point Times New Roman font. The page limit excludes the SF 424, the letter of support, documents evidencing construction readiness, and documents evidencing the availability of any other participating federal funding.

The following are required in order to submit an application:

• Unique Entity Identifier (UEI) number
• SAM (System for Award Management) registration
• SPOC (state Single Point of Contact) notification

Applicants may obtain a UEI number and verify or renew SAM registration status at www.ecivis.com/sam. Applicants in states participating in the SPOC program must contact the relevant SPOC listed in the SPOC file before applying.

Optional webinars will be held for this program as follows:

June 3, 2025
3:00 p.m. - 4:00 p.m. ET

June 11, 2025
3:00 p.m. - 4:00 p.m. ET

The link for the webinars will be available online at www.oldcc.gov the day of the event.

Proposals will be evaluated according to the following criteria: 

• Enhancement (50 points):
  • Projects that will enhance military value (45 points)
  • Projects that will contribute to the training of cadets enrolled in an independent program at a covered educational institution (39 points)
  • Projects that will enhance installation resilience (33 points)
  • Projects that will enhance military family quality of life (27 points)
  • Proposals that demonstrate that the project relates to military value and defense-related critical infrastructure (5 additional points)
• Community installation need (20 points)
• Construction readiness (30 points)

Applicants submitting successful proposals will be invited on or about August 8, 2025, to submit a formal application.

Refer to the NOFA and Guide files for additional application information.

Match Notes:

In general, applicants must provide at least 30 percent of the total project costs via cash or in-kind contributions. Matching funds are not required for projects located in rural areas, defined as a city, town, or unincorporated area that has a population of fewer than 100,000 inhabitants. In addition, matching funds are not required for projects that are determined to be advantageous for reasons related to national security. The provision of matching contributions that exceed the required amount will not be considered during the proposal evaluation process.

Soft costs, including those for project management, planning, design, and permitting, may be used as a source of matching funds.

Responding to federal agency requests for compliance with environmental planning may also be used as a source of matching funds.

Use of other federal funding as match must demonstrate allowability from the other federal agency. If an applicant intends to use both funds from the funding agency and funds from another federal agency for the same project, then the funds from the funding agency may not be used to satisfy a funding contribution required by the other federal agency.

Proposals relying on contributions sourced from other federal funds that have not been awarded through a counter-signed financial award at the time of proposal submission will not be considered.

The waiving of rent money for the proposed built-out space may not be used for the matching requirement.

Funding Notes:

A total of $90 million is available to support awards ranging from $250,000 to $20 million through this program.

All award agreements must be issued and countersigned prior to September 24, 2025, to ensure the appropriated funds are obligated no later than September 30, 2025.

Applicants must demonstrate that the project can commence quickly enough to ensure that the project can be completed no later than five years following the obligation of federal funds.

Construction contingency costs are limited to 15 percent of the proposed project.

Funds may not be used for:

• School construction or renovation projects for facilities listed in the April 2019 Secretary of Defense 2018 Public Schools on Military Installations Prioritized List
• Soft costs, including those for project management, planning, design, and permitting
• Costs incurred prior to August 13, 2018
• Supplanting other available federal funds
• Cost overruns
• Projects in which ground-disturbing work has commenced
• Operations and maintenance costs
• Work needed to comply with environmental requirements

For FY 2024, approximately $100 million was distributed via 14 awards ranging from $1,073,660 to $13,092,670 through this program. For FY 2023, approximately $100 million was distributed via 17 awards ranging from $643,300 to $13,725,400. For FY 2022, approximately $90 million was distributed via 19 awards ranging from $400,000 to $14.9 million. Refer to the Award file for details.

May 28, 2025
Full solicitation information for this program has been released and attached as the NOFA file. All sections have been updated accordingly.

May 20, 2025
Information concerning the postponement of the May 13, 2025, webinar and the May 22, 2025, webinar has been released and attached as the WebinarUpdate file. The Application section has been updated accordingly.

May 14, 2025
A list of answers to frequently asked questions regarding this program has been released and attached as the FAQ file. In addition, proposal writing guidelines for this program have been released and attached as the ProposalWritingGuide file. The Eligibility and Financial sections have been updated accordingly.